Lloyd George Digitisation

Will uploading all of the electronic Lloyd George data slow down our EMIS Web system?

Before we carry out the bulk upload we ensure the physical disk has sufficient capacity, then that the database also has capacity otherwise that would affect the users in practice. We also ensure there is no conflict with the daily system backups, releases such as for SNOMED and system patching. These checks are all needed to ensure there is no adverse impact in the practice resulting from the bulk upload. What would happen if a letter relating to another person had accidently been filed in the patient Lloyd George? Would it be picked up at the point of scanning? Due to the rate of scanning throughput, the operators do not have time to identify any historic filing mistakes. Scanning operators are not permitted to read the contents of the records, which is monitored by management on site and continuously by CCTV.

What are the challenges that have been faced in the digitisation lifecycle during the Covid-19 pandemic?

Collections from practices stopped but are now reinstated with strict engagement protocols and PPE. Likewise the throughput capacity in the operating centres has been reduced to ensure the precautionary measures and social distancing in the workplace rules are observed. There is also the option to introduce an additional shift to boost capacity should that become necessary.