Lloyd George Digitisation

How are the digital files returned?

When your practice’s hard copy patient records have all been scanned, they will be returned to you on a fully encrypted, secure USB storage drive. When the time comes, EMIS Health will provide you with the required guidance on what to do at this stage, plus the passcode for the drive. If your practice has an interim collection, no digital files are returned until all your boxes have been collected and they have all been scanned. Also included on the USB drive is an updated version of the Master Manifest List(s) for your collection(s) which indicate any discrepancies between your original manifest list and the actual contents of all your boxes. An example may be a patient who (according to your manifest) seemingly had 1 Lloyd George wallet, but tucked inside it there was another one, so the LG count for that patient would be 2 instead of 1.

Are the empty Lloyd George wallets returned?

Yes. After you have accepted your digitisation order on the USB storage drive, the empty Lloyd George wallets will then be returned to you. These cannot be destroyed as they are Crown Property.

Can I assume that if / when practices migrate to EMIS - X that scanned/uploaded documents will continue to be available to clinicians?

Yes, in fact we are already preparing to store the records so that they will be available in EMIS-X without migration required.

Is there any National Guidance available?

NHSX who are in charge of the Digital Transformation Programme nationally have prepared a national standard, which is still in draft status pending further internal ratification.

Can Egton deliver digitalisation for non-EMIS practices?

Yes, the first digitisation service delivered was to non-EMIS practices.